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August 10, 2010 MinutesNOTICE OF PROCEDURE
TOWN OF DIXON
August 10, 2010
The regular meeting of the Dixon Town Council was called to order at 7:06 p.m. by Mayor Matt Feldmann. Council members Melodie Seilaff and Mark Howerton were present. Eli Allen joined the meeting at a later time. Employees present were Christopher Seilaff and Codey Stocks. Kenny Samsel and Jody Walters of Hydro Construction and Chris Lidstone and John Lidstone of Lidstone and Associates were present as visitors.
Melodie moved to approve the agenda, as presented, seconded by Mark; motion carried with all voting aye.
The minutes of the July 13, 2010 regular meeting were presented. Melodie moved to approve the July 13, 2010 regular meeting minutes, as presented, seconded by Mark; motion carried with all voting aye.
Is was noted that the next Carbon County Council of Governments meeting will be held in Riverside on August 18, 2010.
Codey informed the Council that Janice Ward asked her if the Town still used the typewriter and if not, she would purchase it from the Town. Codey noted that she doesn’t use it much, but it would be nice to have on hand in case there are forms that she needs to fill out with it.
Chris Lidstone of Lidstone & Associates informed the Council that we have been operating on the new water treatment plant since August 3, 2010. It was noted that it is producing around 110 gallons per minutes, which is more than what the old plant would produce, therefore the contact chamber is filling quicker. All of the tests have been good so far. It was noted that Siemens has been on site for two weeks going through start-up. Chris Lidstone noted that they are in the process of informing EPA of the start-up and the process that needs to be done to try and get off of the administrative order. Siemens has been training Chris and Liz on the plant the last few days. Jody Walters gave the Council a report on the progress of where we are at in construction. It was noted that they are about 89% complete. They are waiting on the delivery of the generator. Chris Lidstone noted that there is less money in the grants than what he originally thought, therefore we are going to have to use a little more of the water/sewer grant than what was originally planned. It was noted that we will still owe Siemens around $ 12,000 to finish out their contract. Chris Lidstone informed the Council that he is in the process of going through the substantial completion with Hydro Construction. He noted that he has been very happy with Hydro. Jody informed the Council that the generator should be delivered around September 8, 2010 and final completion is scheduled for October 18, 2010, but it will more than likely be completed before that. Chris Lidstone noted that this has been one of the smoothest start-ups that he has been through. Chris Lidstone then discussed Change Order #3 that was presented to the Council. He informed the Council that most of the items on the change order have been pending. It was noted that there is concern with the humidity in the water plant building and the effects it will have on the computer. It was discussed to put some type of dehumidifier in. Chris Seilaff noted that he would like to see the hatch for the wet well added to the change order. It was also suggested talking to Timberline regarding data that can be saved on the computer. Jody will research this and get costs. Jody will also check with them on the specs of how much humidity the computer can handle and will also check with Dell to see what their recommendation is. Melodie moved to approve Change Order #3 as it was presented, seconded by Mark; motion carried with all voting aye. Chris Lidstone will prepare another change order for the hatch on the wet well.
Chris Lidstone informed the Council that he hasn’t seen anything back on the Lagoon yet from DEQ. He has been in contact with them and they supposedly sent some comments back, but no one has seen them. It was noted that the estimated costs for the lagoon are around $ 300,000.00 to $ 340,000.00
Mayor Feldmann thanked Chris Lidstone, John Lidstone, Jody Walters and Kenny Samsel for attending the meeting.
Eli Allen joined the meeting at 8:04 p.m..
After discussion, Mark moved to approve the employee time sheets for the period of July 1 to July 31, 2010, seconded by Eli; motion carried with all voting aye.
Codey presented the July 2010 Financial Statement to the Council. It was noted that it is in a new format which shows the balance in each bank account as well as in each fund. She noted that this is what they will see from now on. Eli moved to approve the July 2010 Financial Statement, as presented, seconded by Mark; motion carried with all voting aye.
Codey presented the July 2010 Budget Report to the Council. She also noted that with the new fiscal year, she is able to easily track the income and expenditures, therefore the Council will be receiving the Financial Statement and Budget Report every month now in this format. Eli moved to approve the July 2010 Budget Report, as presented, seconded by Melodie; motion carried with all voting aye.
Codey presented the accounts receivable report. It was noted that this is one of the best Accounts Receivable reports that any of the Council members have seen since Codey started presenting them to them. Melodie moved to receive and place on file the accounts receivable report as presented, seconded by Mark; motion carried with all voting aye. Mayor Feldmann thanked Codey for keeping on top of the outstanding accounts.
Chris Seilaff presented the public works report. Chris informed the Council that they need to decide what they want to do with the old pumps from the Water Treatment Plant. It was noted that the pumps are not in good condition, but the motors are good. It was suggested to advertise in WAM and Wyoming Rural Water to other municipalities to see if someone needs them more for parts. Chris noted that since they have been running on the new Water Treatment Plant, there is a slight brown color to the water. Chris said the water is safe to drink and will have time within the next week to look into it and see what’s causing the color. Chris also noted that he would like to get approval from the Council on the purchase of a 25 foot garden hose, a hose reel cart, a strap wrench and a level gauge for the chlorine. The Council informed Chris that it was ok to purchase these items. It was also noted that Hydro will gravel the area in the front of the new Water Treatment Plant, but that is all that will be done, and this is according to the contract. The Council discussed adding additional gravel to the driveway, but decided to wait. Eli moved to receive and place on file the public works report, seconded by Mark; motion carried with all voting aye.
The Council then reviewed the Grant Draft Request and Loan Draft Request. After discussion, Melodie moved to approve MRG-09481 grant draft request #4 for Hydro Construction in the amount of $ 87,608.37, JPA-566 loan draft request #4 for Hydro Construction in the amount of $ 21,902.09, seconded by Eli; motion carried with all voting aye.
Codey presented the Council with information on their current insurance plan. After discussion, Eli moved to stay with our current insurance company and raise the amount of insurance on the water treatment plant to $ 782,600.00, raise the lift station to $ 56,200.00, and to add to Bobcat, seconded by Mark; motion carried with all voting aye.
Codey informed the Council that we can begin work on installing the new furnace and the insulation in the attic. She received another quote for the furnace from Masterworks in Craig. After discussion, Mark moved to contact Shepard’s and Sons to have them install the furnace and to have Stocks McKee Inc put the blow-in insulation in, seconded by Eli; motion carried with all voting aye.
Chris informed the Council that we still need to put more heat tape on the roof so it won’t continue leaking in the winters. Matt will research this issue and see what he can do.
Eli informed the Council that he looked at the Bobcat and thinks it is the radiator that is damaged. He will look at it again and see how hard it will be to remove it and take it to Craig to have it fixed.
Melodie asked if we have heard anything on the radar sign. Codey informed the Council that she hasn’t heard of anything yet.
It was noted that Chris hasn’t had time to get the gravel for the park to finish out the Recreation Board Grant. It was decided to have Stocks Services haul the gravel.
After discussion, Eli moved to approve paying bill #’s 1202 to 1222 and one electronic check, in the amount of $ 15,195.96, seconded by Mark; motion carried with all voting aye.
Melodie moved to open the public hearing for Larry and Dixie Baldwin’s livestock permit at 9:07 p.m., seconded by Eli; motion carried with all voting aye. There were no comments received. Eli moved to close the public hearing at 9:08 p.m., seconded by Mark; motion carried with all voting aye. After discussion, Eli moved to approve the livestock permit for Larry and Dixie Baldwin on Lots 1-6, Block 2, Dixon for two horses, seconded by Melodie; motion carried with all voting aye.
Mayor Feldmann then opened the bids for the 1979 Generator. The bids are as follows:
Mike Hauger - $ 2,727.00
Gary French - $ 1,150.00
Stocks Services - $ 1,400.00
The Council agreed to award the bid to Mike Hauger. It was noted that the generator still needs to be disconnected and removed from the building. It was also discussed that payment needs to be certified before the purchaser can receive the generator.
It was noted that the Historic Architecture Assistance Fund grant was approved. We are just waiting on the contract before we can proceed with anything.
The Council then discussed the letter of resignation that they received from Chris Seilaff. It was noted that his last day will be September 23, 2010. Eli moved to accept Chris Seilaff’s resignation from the Town, with his last day being September 23, 2010, with regrets, seconded by Mark; motion carried with Matt, Mark and Eli voting aye and Melodie abstaining. It was discussed to advertise for the chief operator position in the Casper Star Tribune, the Snake River Press, with WARWS and WAM and to put posters up around the Valley. It was noted that a level 2 water operator license is preferred. The position will be 30-40 hours per week, up to $16.00 per hour. Applications will be due by September 1, 2010. Codey will take care of the advertising.
Matt asked the Council about developing Willow Street where he recently moved. After discussion, Melodie moved to hire Stocks Services to develop the rest of Willow Street and to “touch up” some of the streets in Town, seconded by Eli; motion carried with all voting aye.
Codey informed the Council that there is a training in Riverton on August 17 and 18, 2010 relating to the Community Assessment Grant. There wasn’t anyone that was interested in attending. Codey informed the Council that it sounded like Linda Fleming would be attending. It was discussed that the Town of Dixon could help with expenses. Eli moved for the Town of Dixon to pay for the gas or mileage for Linda Fleming to attend the training, seconded by Melodie; motion carried with all voting aye.
There being no further business to discuss at this time, Eli moved to adjourn the meeting, seconded by Melodie; motion carried with all voting aye.
August 10, 2010 AgendaAgenda
Tuesday, August 10, 2010
Regular Meeting
7:00 p.m.
I. Call to Order
a. Roll Call
II. Approval of Agenda
III. Approval of Minutes
a. July 13, 2010
IV. Correspondence
a. CCCOG Meeting – August 18, 2010 – Riverside
b. Other
V. Visitors
a. Chris Lidstone
b. Other
VI. Reports
a. Employee Time Sheets
b. Financial Statement
c. Budget Report
d. Accounts Receivable Report
e. Public Works Report
f. Other
VII. Old Business
a. Water Treatment Plant Project – Update – Grant Draft Requests; Loan Draft Requests; Update
b. Insurance Update
c. Energy Efficient Grant Update
d. Other
VIII. New Business
a. Bill Presentation
b. Public Hearing – Livestock Permit – Larry & Dixie Baldwin – 2 Horses
c. Bid Opening – Generator
d. Historic Preservation Grant
e. Other
Adjournment July 13, 2010 MinutesNOTICE OF PROCEDURE
TOWN OF DIXON
July 13, 2010
The regular meeting of the Dixon Town Council was called to order at 7:05 p.m. by Mayor Matt Feldmann. Council members Melodie Seilaff, Eli Allen, Duane Duncan and Mark Howerton were present. Employees present were Christopher Seilaff and Codey Stocks. Kenny Samsel of Hydro Construction was present as a visitor. Melodie moved to approve the agenda, as presented, seconded by Eli; motion carried with all voting aye. The minutes of the June 9, 2010 regular meeting were presented. Mark moved to approve the June 9, 2010 regular meeting minutes, seconded by Melodie; motion carried with all voting aye. Is was noted that the next Carbon County Council of Governments meeting will be held in Dixon on July 21, 2010. Melodie and Matt are planning on attending. Mark will attend if he is not working. Kenny Samsel with Hydro Construction gave the Council an update on where they are at with the water treatment plant project. It was noted that the Yardney valves showed up today. They will be replacing two valves and the guts out of one valve. This week they will be excavating for the drain line. After this week, they will be completing all of the interior piping. Siemens will be onsite the week of July 26th to begin start-up procedures. They will also train the current employees on the system. Hydro is working on finalizing the paperwork for the generator. The generator probably won’t be delivered until September. Hydro will work on the concrete pad and the wiring for the generator in August. Matt thanked Kenny for attending the meeting and giving the Council an update. Eli moved to approve the employee time sheets for the period of June 1 to June 30, 2010, seconded by Mark; motion carried with all voting aye. The Council members then reviewed the financial statement. It was noted that Codey transferred $ 6,000.00 from the Rainy Day Fund the beginning of this month to cover payroll and expenses. Codey also informed the Council that they may need to close the water cd at this point for operating money. After discussion, Duane moved to close the water cd and put $ 20,000.00 into the main checking account and $ 20,000.00 into the Rainy Day fund, seconded by Eli; motion carried with all voting aye. It was noted to have Codey come up with a plan to be able to put that money back into a cd by the end of this fiscal year. Duane moved to approve the June 30, 2010 financial statement as presented, seconded by Eli; motion carried with all voting aye. Codey presented the accounts receivable report. It was noted that the customer of one of the past due accounts has contacted Codey and will make a payment by the end of next week. It was discussed to send a letter to the other past due account. It was also noted that Tom Thompson has sent a letter to the three accounts that are over 90 days past due. Tom gave them 30 days to pay their bill from the date of his letter. Codey will keep in contact with Tom regarding this issue. Melodie moved to receive and place on file the accounts receivable report as presented, seconded by Mark; motion carried with all voting aye. Chris Seilaff presented the public works report. It was noted that the Town is off of the EPA emergency order. Water restrictions have been changed to allow watering Monday through Friday at anytime during the day. There is to be no watering on Saturday and Sunday as there is only one operator on duty and the plant has to be ran manually. Chris noted that the Bobcat is leaking coolant. Chris has looked at it and doesn’t know where it is leaking. Matt and Eli will look at it to see if they can figure anything out. Mark moved to receive and place on file the public works report, seconded by Duane; motion carried with all voting aye. The Council then reviewed the Grant Draft Requests and Loan Draft Requests. Codey noted that with the current invoices the combined grants and Loan JPA 556 will have a zero balance. We will now be using the water/sewer grant and loan. Codey also noted that she has been in contact with Chris Lidstone because he has found that we will have to use about $ 100,000.00 extra out of the water/sewer grant and loan than was originally planned. Chris Lidstone is unsure of why, but we are wondering if it relates to the Siemens invoice that was received last year. After discussion, Eli moved to approve combined grant draft request #16 for Hydro Construction, Lidstone & Associates and Siemens Water Tech in the amount of $ 102,884.74, JPA-556 loan draft request #9 for Hydro Construction, Lidstone & Associates and Siemens Water Tech in the amount of $ 28,788.45, MRG-094781 (water/sewer grant) grant draft request #3 for Siemens Water Tech in the amount of $ 7,917.56 and JPA-566 loan draft request #3 for Hydro Construction in the amount of $ 23,353.81, NOTICE OF PROCEDURE TOWN OF DIXON July 13, 2010
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seconded by Melodie; motion carried with all voting aye. Chris informed the Council that SLIB awarded the Town $ 5,234.00 for the emergency situation that we had the middle of June. This money is to replace the valves and for a contractor to install them. We are unsure if the Town has to match any of this money or if it’s a 100% grant. It was noted that Hydro is willing to install these valves, but the overall cost will be $ 5,666.49. Eli moved to allow Hydro Construction to install and repair the valves, seconded by Melodie; motion carried with all voting aye. Chris informed the Council that the electrician found out that the old generator is worth around $ 1,000.00. After discussion, Duane moved to accept bids for the old generator, with a minimum bid of $ 1,000.00 and to advertise in the Rawlins Daily Times, the WAM newsletter and the Rural Water newsletter, and to have sealed bids due by 3:00 p.m. on August 10, 2010, seconded by Eli; motion carried with all voting aye. Chris Seilaff noted that we still have not heard anything from DEQ on our Sewer Lagoon plans. It was noted that there is a high fecal count in the lagoon and that is one reason for having to do this project. What Lidstone & Associates would like to do is dredge the lagoon, then insert curtain baffles. This would help eliminate the high fecal count. A chlorination, de-chlorination system will have to be installed also. It was noted that weed letters were sent out after the last council meeting. Most of the property owners have taken care of the problem, but there are still a few that haven’t done anything. It was discussed to send a second letter to these property owners. It was noted that Codey has sent a request to the Carbon County Rec Board for reimbursement for the cement pad, basketball backboard and the flower planters. All that is left to do for the Rec Board Grant is to place gravel around the parking area on the East side of the park. It was noted to have C & B Gravel haul a load and Matt or Eli will spread the gravel. Chris thanked Eli for having Baggs Testing and Rental remove the old flower planters and place the new ones. Chris also thanked Mark for mowing the park. After discussion, Mark moved to approve resolution #2010-05, Authorizing the Support of the Phase II Wyoming Community Assessment Program Through the Wyoming Rural Development Council, seconded by Melodie; motion carried with all voting aye. Duane moved to approve paying bill #’s 1177 to 1191 and 1193 to 1201 and one electronic check, in the amount of $ 14,315.44, seconded by Mark; motion carried with all voting aye. The Council then reviewed the quote from Farm Bureau Insurance. It was noted that the water tank has a higher premium than expected. Rick Hughes with Farm Bureau is checking into this. It was decided to check with the current insurance and adjust the premiums to what Farm Bureau has, and to add the Bobcat and see how the cost compares. Chris noted that Yampa Valley Electric has some issues with the wiring by the meter at the lift station. It was noted that Plus Electric has looked at it and they are working on getting the Town a quote for the cost to fix the electrical. It was noted that there is some trash behind Adam Bryson’s house. The Council decided to send the property owner a letter asking for the trash to be removed. There being no further business to discuss at this time, Mark moved to adjourn the meeting, seconded by Melodie; motion carried with all voting aye. The meeting was adjourned at 8:48 p.m.. July 13, 2010 AgendaAgenda
Tuesday, July 13, 2010 Regular Meeting 7:00 p.m.
I. Call to Order
a. Roll Call II. Approval of Agenda III. Approval of Minutes
a. June 9, 2010 IV. Correspondence
a. CCCOG Meeting – July 21, 2010 – Dixon b. Other
V. Visitors
a. Other VI. Reports
a. Employee Time Sheets b. Financial Statement – Closure of Water CD
c. Accounts Receivable Report
d. Public Works Report
e. Other
VII. Old Business
a. Water Treatment Plant Project – Update – Grant Draft Request #16 for Lidstone & Associates, Hydro Construction Co., Siemens Water Technologies Corp.; Loan Draft Request #9 for Hydro Construction Co., Siemens Water Technologies Corp. – Update; Yardney System Replacement; Old Generator b. Outstanding Water Bill c. Weed Letters Follow-Up
d. Park and Rec Grant
e. Other
VIII. New Business
a. Bill Presentation b. Insurance Quote
c. Other
IX. Adjournment Items that are underlined are being added to the agenda. Items with a |
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