|
|
March 9, 2010 AgendaAgenda
Tuesday, March 9, 2010
Regular Meeting
7:00 p.m.
I. Call to Order
a. Roll Call
II. Approval of Agenda
III. Approval of Minutes
a. February 9, 2010
IV. Correspondence
a. CCCOG Meeting – March 17, 2010 – Medicine Bow
b. Emergency Victims Fund – Town of Baggs
c. Historic Trails Resource Conservation and Development
d. Carbon County Planning & Development Request for Review
e. WAM Convention
f. Other
V. Visitors
a. Other
VI. Reports
a. Employee Time Sheets
b. Financial Statement
c. Accounts Receivable Report
d. Public Works Report
e. Other
VII. Old Business
a. Water Treatment Plant Project – Update; Grant Draft Request #12 – Hydro Construction; Loan Draft Request #5 – Lidstone & Associates & Hydro Construction
b. Sewer Lagoon Project – Update; Grant Draft Request #3 – Lidstone & Associates
c. 2nd Reading – Ordinance #61 – 2009-2010 Budget Correction
d. Water/Sewer Rate Increase Discussion
e. Other
VIII. New Business
a. Bill Presentation
b. Public Hearing – Dixon Club Liquor License
c. Dog Complaints
d. Liquidation of Items – ATV; Bobcat Auger, Old Trailer, Chainsaw
e. CCSD #1 Recreation Board Grant – Project Plan
f. American Recovery & Reinvestment Act – EECBG Facility Efficiency Retrofit Grant
g. Application for Use of Historic Architecture Assistance Fund
h. Other
IX. Adjournment February 9, 2010 MinutesNOTICE OF PROCEDURE The regular meeting of the Dixon Town Council was called to order at 7:00 p.m. by Mayor Matt Feldmann. Council members Mark Howerton, Melodie Seilaff, Eli Allen and Duane Duncan were present. Employees present were Codey Stocks and Christopher Seilaff. No visitors were present
Melodie moved to approve the agenda, as presented, seconded by Duane; motion carried with all voting aye.
The minutes of the January 12, 2010 regular meeting were presented. Duane moved to approve the January 12, 2010 regular meeting minutes, as presented, seconded by Eli; motion carried with all voting aye.
It was noted that the Carbon County Council of Governments Meeting scheduled for February 17, 2010 has been changed to February 24, 2010. It is scheduled to be in Hanna, but might be moved to Rawlins.
Codey noted that she has received information from WAM-JPIC requesting nominations for the WAM-JPIC Health Insurance Board. The Council decided they don’t have anyone they want to nominate for the board.
A letter was received from Karen Packard requesting donations for her to go to Australia with People to People. It was noted that the Town cannot give donations to any individual, association or corporation according to Wyoming Constitution Article 16, Section 6.
After reviewing the employee time sheets for January 1 – 31, 2010, Duane moved to approve the employee time sheets, seconded by Eli; motion carried with all voting aye. The Council discussed that the employees should only have their time in half and full hours, not quarter hours.
After some discussion, Duane moved to approve the Financial Report, as presented, seconded by Mark; motion carried with all voting aye.
Codey presented the Accounts Receivable Report. It was noted that most accounts are up to date, but there are still a few that are behind. It was noted that Codey contacted Attorney Tom Thompson after the last meeting regarding the one account that is over 90 days past due. Tom has since sent a letter to this landowner advising them that the bill needs to be paid within 30 days, or legal action will be taken. Melodie moved to receive and place on file the Accounts Receivable report, as presented, seconded by Duane; motion carried with all voting aye.
Christopher Seilaff presented the Public Works Report. It was noted that cattle are rubbing on the fence at the sewer lagoon. Chris recommends waiting until this spring or summer and digging the posts out, then putting cement around the posts to make them more stable. Chris informed the Council that someone has spray painted “S’s” on the back of the slide stairs at the park. The Public Works Department doesn’t know if these have been there for a while, or if it is new. Chris noted that the permit from DEQ on the sewer lagoon has expired, but he has found out through word of mouth that the Town has an administrative extension. He has been working with DEQ to get this information in writing. Chris also noted that the Town has received two violations relating to discharge permits. He is in the process of fixing these violations. Chris noted that there are some trainings coming up that he would like Liz to go to because her certifications expire in December 2010. The Council agreed that Liz should attend the WARWS conference in April. It was also noted that Chris has his current certifications to be the Chief Water Operator. Michelle Christopher is no longer the Chief Water Operator for Dixon. Eli moved to receive and place on file the Public Works Report, seconded by Duane; motion carried with all voting aye.
Codey noted that the engineering fees have been exceeded on the Water Plant Project grants, but the rest of the invoices from Lidstone & Associates can be submitted towards the loan. Mayor Feldmann thought the amount of engineering had been increased, and would like Codey to check to see if the $ 108,000 for engineering fees was correct. Eli moved to approve submitting Grant Draft Request #11, with a total invoice amount of $ 2,922.12, and the SLIB reimbursement amount being $ 1,987.04, including an invoice from Hydro Construction, and Loan Draft Request #4, with a total invoice amount of $ 4,828.92 and the SLIB reimbursement amount being $ 2,794.28, including an invoice from Hydro Construction and Lidstone & Associates, after Chris Lidstone is contacted to make sure the engineering amounts are correct; seconded by Duane; motion carried with all voting aye.
NOTIC OF PROCEDURE
TOWN OF DIXON
February 9, 2010
Page 2
Chris informed the Council that the Lagoon project plan of action has been submitted to DEQ for approval. If DEQ approves the plan of action, Lidstone will have the final design and probably go out to bid in mid May. After discussion, Duane moved to approve submitting Grant Draft Request #2, with a total invoice amount of $ 3,515.07, and the SLIB reimbursement amount being $ 2,636.30, including an invoice from Lidstone & Associates, and Loan Draft Request #2, with a total invoice amount of $ 3,515.07 and the SLIB reimbursement amount being $ 878.77, including an invoice from Lidstone & Associates, seconded by Eli; motion carried with all voting aye.
Codey noted that she has received the credit cards for herself and Chris.
Chris informed the Council that L & L Electric and Jenison Custom Builders have looked at the Town Hall Roof and both suggested putting more heat tape on the roof.
After review, Eli moved to approve paying bill #’s 6787 and 1050 to 1069 and one electronic check, in the amount of $ 13,488.71, seconded by Mark; motion carried with all voting aye.
The Council then reviewed Ordinance # 61, Amending the 2009-2010 Budget. Mayor Feldmann would like to visit with other individuals before any final decisions are made to help correct the budget. After discussion, Duane moved to approve first reading of Ordinance # 61, Amending the 2009-2010 Budget, seconded by Mark; motion carried with all voting aye.
Chris briefly discussed with the Council raising the water rates in Town. Codey and Chris noted that they would like to have new rates in effect by the 1st of July so they could be in place for the new budget year. The Council will discuss this at the next meeting.
Chris informed the Council that a property in town had a leak and used approximately 120,000 gallons of water. The water to this property is currently shut off.
It was noted that employee Elizabeth Campbell will be out on medical leave starting February 17, 2010 for at least two weeks.
There being no further business to discuss at this time, Duane moved to adjourn the meeting, seconded by Eli; motion carried with all voting aye.
The meeting was adjourned at 8:53 p.m.. February 9, 2010 AgendaAgenda
Tuesday, February 9, 2010
Regular Meeting
7:00 p.m.
I. Call to Order
a. Roll Call
II. Approval of Agenda
III. Approval of Minutes
a. January 12, 2010
IV. Correspondence
a. CCCOG Meeting – February 17, 2010
b. Other
V. Visitors
a. Other
VI. Reports
a. Employee Time Sheets
b. Financial Statement
c. Accounts Receivable Report
d. Public Works Report
e. Other
VII. Old Business
a. Water Treatment Plant Project – Update; Grant Draft Request #11 – Hydro Construction; Loan Draft Request #4 – Lidstone & Associates & Hydro Construction
b. Sewer Lagoon Project – Update; Grant Draft Request #2 & Loan Draft Request #2 – Lidstone & Associates; Lagoon Plan of Action
c. Credit Card Update
d. Town Hall Roof – Heat Tape
e. Other
VIII. New Business
a. Bill Presentation
b. 1st Reading – Ordinance #61 – 2009-2010 Budget Correction
c. Water Rates Discussion
d. Other
IX. Adjournment January 12, 2010 MinutesNOTICE OF PROCEDURE
TOWN OF DIXON
January 12, 2010
The regular meeting of the Dixon Town Council was called to order at 7:07 p.m. by Mayor Matt Feldmann. Council members Mark Howerton, Melodie Seilaff, Eli Allen and Duane Duncan were present. Employees present were Codey Stocks and Elizabeth Campbell. No visitors were present
Duane moved to approve the agenda, as presented, seconded by Melodie; motion carried with all voting aye.
The minutes of the December 10, 2009 regular meeting were presented. Duane moved to approve the December 10, 2009 regular meeting minutes, as presented, seconded by Eli; motion carried with all voting aye.
It was noted that the Carbon County Council of Governments Meeting is scheduled for January 20, 2010. Melodie noted that her and Chris will be going to the meeting.
Codey informed the Council that the Census is looking for people to work for them in the area. If anyone knows of someone who needs a short term job, the Census is conducting tests that have to be taken before being employed with them, at the Higher Education Center.
After reviewing the employee time sheets for December 1-31, 2009, Melodie moved to approve the employee time sheets, seconded by Mark; motion carried with all voting aye. The Council then discussed the pay freeze that they put into effect a few months ago. After discussion, Mark moved to extend the pay freeze until the March Council Meeting, seconded by Eli; motion carried with all voting aye.
After some discussion, Duane moved to transfer the money from the Special Projects and Impact Funding Wyo-Star accounts to the main checking account, seconded by Melodie; motion carried with all voting aye. Mark moved to approve the Financial Report, as presented, seconded by Duane; motion carried with all voting aye. Duane moved to renew the Sewer CD currently at the Rawlins National Bank with either the Bank of Commerce or the Rawlins National Bank, whichever has the highest interest rate, seconded by Eli; motion carried with all voting aye.
Elizabeth Campbell presented the Public Works Report. It was noted that the roof at the Town Hall is leaking again and Elizabeth has contacted L & L Electric about coming down to see what can be done with the heat tape. It was suggested to call Statewide Electric to see when they can make it down. Mark moved to receive and place on file the Public Works Report, seconded by Duane; motion carried with all voting aye.
Codey presented the Accounts Receivable Report. It was noted that most accounts are up to date, but there are still a few that are behind. Codey suggested to the Council for Attorney Tom Thompson to send a letter to the account that is $ 253.00 past due by 90 days. After discussion, the Council agreed to have Attorney Tom Thompson send a letter to the above account. Melodie moved to receive and place on file the Accounts Receivable report, as presented, seconded by Eli; motion carried with all voting aye.
Codey informed the Council that a letter has been received from Lidstone & Associates noting that we are now in winter shut down for the construction of the new Water Treatment Plant. Codey noted that the State never received Grant Draft Request #9 and Loan Draft Request #2 that was approved at the last meeting. She is resubmitting these two requests. After discussion, Duane moved to approve submitting Grant Draft Request #10, with a total invoice amount of $ 6,384.24, and the SLIB reimbursement amount being $ 4,341.28, including an invoice from Hydro Construction, and Loan Draft Request #3, with a total invoice amount of $ 6,384.24 and the SLIB reimbursement amount being $ 2,042.96, including an invoice from Hydro Construction; seconded by Eli; motion carried with all voting aye.
Codey noted that she has checked into getting credit cards for the employees of the Town. When she started the application process, it was found that she needs more information from the employees and she decided it would be best to wait until the Credit Card Policy was approved. Codey presented the Council with a Credit Card Policy. After discussion, Duane moved to approve the Credit Card Policy, with a card limit for each employee of $ 1,000.00, seconded by Eli; motion carried with all voting aye.
It was noted that Glynda Sheehan of The Accountants Office has performed our Self Audit for fiscal year 2008-09 as required by the State Department of Audit. Codey informed the Council that the amounts on the Self Audit and the Annual City and Town Financial Report that previous Clerk Janice Ward completed do not coincide with each other. Glynda has contacted the State and the requested paperwork was sent in to the State. Glynda has informed Codey that the Town will most likely have an audit done by the State for the 2008-09 Fiscal Year.
After review, Duane moved to approve paying bill #’s 4396 to 4400 and 6764 to 6786 in the amount of $ 21,819.65, seconded by Eli; motion carried with all voting aye.
The Mayor and Council then discussed the Mayoral Appointments. They decided to wait to appoint Michelle Christopher as the Chief Water Operator until next meeting as Christopher Seilaff should have his required hours by then to become the Chief Water Operator. Other than that, all other appointments are the same from the previous year. The 2010 Mayoral Appointments will be kept on file.
After discussion, Eli moved to transfer the money in the main checking account at the Rawlins National Bank to the Bank of Commerce, seconded by Mark; motion carried with all voting aye. Codey also noted that another account needs to be set up for the grant money that the Town receives from the State. Duane moved to set this account up at the Bank of Commerce, seconded by Melodie; motion carried with all voting aye. Mark noted that Codey should check with the Bank of Commerce to see what they offer for credit cards.
The Town has received a donation from previous Clerk, Janice Ward. Janice donated four area rugs, a wall clock and an entertainment center to the Town. It was also noted that Janice has recently removed her personal belongings from the Town Hall. Duane moved to accept Janice’s donation to the Town, seconded by Eli; motion carried with all voting aye.
Mayor Feldmann thanked Elizabeth Campbell for all of the work that she has done on the website and that it looks great. Elizabeth noted that if anyone has pictures or anything they want on the website to let Codey or herself know.
Eli noted that this summer, the Maintenance Department may think about building some guards around the fire hydrants so they do not get hit by a vehicle or when plowing snow.
There being no further business to discuss at this time, Melodie moved to adjourn the meeting, seconded by Mark; motion carried with all voting aye.
Janaury 12, 2010 AgendaAgenda
Tuesday, January 12, 2010
Regular Meeting
7:00 p.m.
I. Call to Order
a. Roll Call
II. Approval of Agenda
III. Approval of Minutes
a. December 10, 2009
IV. Correspondence
a. CCCOG Meeting – January 20, 2010 in Rawlins
b. Other
V. Visitors
a. Other
VI. Reports
a. Employee Time Sheets – Pay Freeze
b. Financial Statement
c. Public Works Report
d. Accounts Receivable Report
e. Other
VII. Old Business
a. Water Treatment Plant Project – Update; Grant Draft Request #10 &
Loan Draft Request #3 b. Sewer Lagoon Project – Update
c. Emergency Grant & Matching Loan – Update
d. Credit Card Update & Policy
e. 2008-09 Self Audit – Update
f. Town Hall Roof
g. Other
VIII. New Business
a. Bill Presentation
b. 2010 Mayoral Appointments
c. Changing Accounts from Rawlins National Bank to Bank of Commerce & Signers on the Accounts
d. Donation to the Town from Janice Ward
e. Other
IX. Adjournment |
|